Employee Termination and Change of Employment Checklist
Publication Summary¶
| Title | Employee Termination and Change of Employment checklist |
|---|---|
| Author(s) | Alessandro Cardinali |
| Issued by | CEO |
Version doc. Review freq. |
0.9 Yearly |
| Date of issue | June 7, 2025 |
| Owner | CEO/Founder |
| Document status | Draft – Final Draft - Final |
| Approval Date | n/a |
| Classification | Internal |
Change Log
| Version | Date | Author | Comments |
|---|---|---|---|
| 0.1 | June 7, 2025 | Olaf Jacobson | First draft document |
The following actions must be completed by the stated person responsible in order to comply with the organization’s information security policy.
| NO | TASK | RESPONSIBLE | REF NOS | COMPLETED DATE/TIME | BY | COMMENTS |
|---|---|---|---|---|---|---|
| 1 | Remove/amend access to systems | [IT Support Desk] | ||||
| 2 | Email autoresponder set up | [IT Support Desk] | ||||
| 3 | Return laptop/ tablet, including case, accessories and secure access token | [IT Support Desk] | ||||
| 4 | Return ID card, proximity token and/or keys | Human Resources | ||||
| 5 | Return mobile phone/device, including accessories | [IT Support Desk] | ||||
| 6 | Return financial assets including credit cards, charge cards and fuel cards | Human Resources | ||||
| 7 | Return company vehicle, including documentation | Company Fleet Management | ||||
| 8 | Return company letterheads, including pre-printed stationery and business cards | Human Resources | ||||
| 9 | Return (or destroy if not required) classified documents | Line Manager | ||||
| 10 | Knowledge transfer | Line Manager | ||||
| 11 | Define post-employment information security responsibilities and duties that remain applicable | Line Manager | ||||
| 12 | Termination interview held | Line Manager | ||||
| Add further steps here |
Declaration¶
I have returned all equipment and other assets provided to me by Soon B.V. as part of my employment. I have returned all classified documents in my possession and have destroyed any uncontrolled copies. The information security responsibilities and duties that remain applicable after my employment has ended have been explained to me and I agree to comply with them.
Name of Employee:
Signature of Employee:
Date:
Accepted on behalf of Soon B.V.:
Name:
Title:
Signature:
Date:
A copy of this statement should be retained by the employee and filed by Human Resources in the relevant employment records of Soon B.V..